Adding and Editing Categories – Public and Private

Adding and Editing A Calendar Category Icon


Adding and Editing A Category – Public and Private

 

Edit categories to set specific options for each category in your calendar. Review options below.

 

Category Name, Font & Colors

Name: Enter a new name or modify the existing name.

Text Style, choose the category’s text font, style, size and color.  All events in this category will be displayed on the calendar using these styles.

Legend Color, Click on the color picker square to select a color for the category’s legend. The legend will appear before each event in this category.

Note: If the category color are not showing when you are printing the calendar click here for printing tips

 

Viewing Permissions

You have three options to set viewing privileges for a category and it’s events.

A. Public, viewable by all calendar visitors with access to the calendar. Selecting this option makes the category a public category that anyone with a browser and a link to your calendar may view events assigned to this category.
B. Private, viewable only by logged in users. Selecting this option allows all users with a valid email address (or username) and password login and view this category and its events.

C. Selected Private, viewable only by selected logged in users. Selecting this option restricts viewing of the category and it’s events to a select list of users. This category will be hidden from all other vistitors and users except managers of this category and calendar administrators.

Select Users Allowed To View Events In This Category

When you check option C. “Selected Private” a list appears to allow you to choose which users are allowed to view this category. It is recommended that you create your calendar users first. Then create your categories and assign the viewing privileges to the selected users.

To choose a user, simply highlight each user by clicking on their name.

 

Special Editing and Viewing

D. Self Booking
, allow logged in users to add events in this category but only edit events they create. Selecting this option allows logged in users with viewing permission for the category to create events, but only edit or delete those events which they create. This is a way to let individuals to add and edit events but not change events created by others. For example, booking rooms.

E. Disable Filtering. Selecting this option causes events in this category to always be in view even when another category has been selected for viewing.  Users must have permission to view this category for this option to have an effect.

 

Prevent Double Booking Events

F. Prevent double booking events, in this category. Selecting this option prevents any event in the category from overlapping times with other events in this category. This is useful for setting up categories that represent resources to be used by only one event at a time. For example, conference rooms, vehicles, athletic facilities, etc. or when managing a person’s schedule.

G. Ignore double booking in past, when saving events (recommended) This option is only used in conjunction with Option F. and turns off checking of past events for conflicts. This is useful when you turn on prevent double booking for a category that already has past events. It assumes there is no need to resolve conflicts in the past.

Note: Options F and G are frequently used with Option D to provide a self service resource booking calendar. This way users are allowed to book their own events but not have them conflict with other user bookings.

 

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