Managing Users & Subscribers

Start sharing your calendar by adding users and subscribers.  BOTH users and subscribers can receive event Reminders, Announcements & Email to List Newsletters as well as RSVP to events.

Here’s how Users and Subscribers are different…



  • Have a password to calendar
  • Add & edit events in all or part of calendar
  • Login to view private events
  • Login to view event private notes
  • Belong to your email list
  • Signup for email list by website form
  • View public events on calendar
  • Receive event emails for public events by default*
Note: each calendar includes an unlimited number of visitors to your public calendar. Subscribers are not visitors, they’re members of your calendar email list:)



Users & Subscribers

Add users or subscribers by clicking the [Invite User] or [Add Subscriber] buttons.  You can convert a subscriber to a user or user to a subscriber, if you ever need to.



Levels of user permission:

Owner – the calendar administrator who created the calendar.  Owners can add/edit events in all categories and edit all calendar options located in the Admin Menu.  The owner  cannot be deleted but can be edited.

Administrator – User that can add / edit events in all categories plus edit all calendar options located in the Admin Menu.  Administrators may add users and categories to the calendar.

Category Manager – User that can add and edit events for one or more assigned categories.  Managers cannot access the admin menu.

Self-Book  – Special user that may add & edit only their own events and not another user’s events.  Must turn on “D. Self Booking” setting in specified categories.

Subscriber – May view public events only and cannot login  to the calendar.  Subscribers may receive event emails, newsletters, as well as RSVP to events.*

Tip: subscribers may receive event emails for public events only, by default.  A calendar administrator can override this with setting:
Admin Menu > options > advanced tab > check “Allow private event emails to any user or subscriber.”
   Subscriber & User “status” indicates the status of their email address.  “Locked” email addresses mean that you’ve exceeded your purchased # of subscribers.  Upgrade to unlock subscribers.  Edit a subscriber or user to get more information about the email status.


Email Groups

Create email groups to quickly select users or subscribers when sending event emails or email to list newsletters.

Examples of Email Groups you might create include:

Community: creates a “Newsletter” email group so can community members can “sign up” to receive newsletters.
Business: creates groups for each department such as sales, marketing, finance.
Education: creates groups for teachers, administrators, parents or PTA.
Sports: creates groups for each team, coaches, officials. booster club.
Church: creates groups for committee members, parishioners, and clergy.


Tip:   Subscribers that  sign up via your calendar “Signup Form” can be automatically assigned to an email group.  People may belong to more than one group.



Import a list of Email Subscribers or Users via .csv file.   Import users and subscribers separately.  Click for instructions on importing subscribers or users.

Your import file must contain column headings in the first row.  First Name, Last Name, and Email are required fields for import.

Allowed Column Headings
First Name
Middle Name
Last Name
Street 2
State or Province
Zip or Postal Code
Home Phone
Work Phone
Cell Phone
Fax Phone
Group  (One email group per user allowed on import)

Tip: After importing, you can edit a user or subscribers record at any time.  Go to Admin Menu > Users & Subscribers tab



Signup Form

Use the Signup Form to build your email list.  No coding required.  You can add this form to your calendar in seconds.  Or, add the form to your website with snippet of code.



Tip: Display the Signup Button on your calendar’s menu bar in a couple seconds.  Simply check  “Show Signup Button In Calendar Menu Bar” and Save. Customize colors and styles to match your brand by using the color picker tool.


Signup Button

Add a [Join Our Email List] button to any website.  Customize button styles and colors, then copy and paste code.   Bring your calendar and your email list together!




If you have any questions at all, email us at