RSVP & Attendance Tracking

Use the Full Event editor to request a RSVP to an event invitation, announcement or reminder.   Track attendance and print for your records.  Review this user guide to learn how it works.

1. Set up an Invitation

Start by adding an event.  Fill in your important event details.  To send an invitation or announcement, go to the “Invite & Remind” tab in the full event editor.

invite_remind_setup_complete2

Default RSVP contact:  you may set up a default person to receive RSVP email response notifications.

Admin Menu > Calendar Options > Expert tab

RSVP-Contact-Options


2. Select Your Email List

Under “Send emails to…” select to either send to “Everyone in my calendar” or  click the [Select Attendees] button to pick specific people.  Calendar administrators can add a new user while in the event editor.

invite_email_list_shared_calendar

 

You may also include a short note at the top of your invitation, announcement or reminder emails.  Use this note to communicate updates, time changes, or just a friendly note.

 

3. Track Event RSVPs

If you requested a RSVP in your email, your recipients can respond as Accept, Decline or Maybe, and include a comment if they wish.

rsvp_php_accept

 

Instant RSVP notifications and RSVP comments will be emailed to the event coordinator.

rsvp_notification_emails

For a summary of RSVPs, edit the event and go to the Invite & Remind tab.   If someone RSVPs over the phone, just edit their record yourself.

attendee_list_rsvp_summary

 

4. Attendance Tracking

Use the ‘Attended’ column to track attendance for your event. Event Attendee RSVP and Attendance information will remain intact for your records.  You may also print your list to bring to the event or keep as a paper record.

attendee_rsvp_list