Add Multiple Locations for Event

We’re excited to announce that you may add an event with multiple saved locations.  Many customers setup saved locations as rooms, facilities, or even equipment.  If you’re using CalendarWiz to manage facilities and rooms, your scheduling job just got easier.  If you don’t use us for room scheduling, now is the perfect time to start!

 

event-popup-multiple-locations

In the above example, a church added an event that takes place in the church hall, kitchen and parish center.  The system will prevent double booking of all 3 locations as long as conflict prevention is enabled for these locations.

 

To turn on events at multiple locations:

Go to Admin Menu > Options >  check to “Enable event multiple mirror locations” > Save

 

Now, when you add an event at a location, you’ll notice that you can add a primary location and select additional mirror locations for an event.

event-with-primary-mirror-locations

 

More on Primary and Mirror locations:

For multi-location events, you’ll always enter a Primary Location first, then choose additional locations from the Mirror Location list.

The Primary Location appears in event titles on the calendar, upcoming event lists, and other website plugins.  The Primary Location will display map and weather links if you’ve selected that option for the location.

All locations appear in event popups and event emails.  All locations with conflict prevention turned on will be checked for event conflicts.

We welcome you to  email us at support@calendarwiz.com with any questions or feedback that you have.

Convert Subscriber to User

In some cases you may need to convert a subscriber to a user OR a user to a subscriber.    If you are wondering what the difference is between users and subscribers, learn more here.

Convert user to a subscriber (or vice versa) :

Step 1:  Go to Admin Menu > Users & Subscribers

Step 2:  Click the edit link next to the user or subscriber you wish to convert.

edit-subscriber2

 

Step 3:  Click “Convert to User” or “Convert to Subscriber” in lower left corner of the user or subscriber screen.

convert-to-user2

Step 4: If you are converting a User to Subscriber, you’re done!
If you’re converting a subscriber to a user, we need to create a password.  Choose to either “Let the user create their own password” or create one for them.

convert-create-password

 

Step 5:  (Optional) Set Editing Permissions for your user.

Step 6:  Save

Adding & Editing Users

Add calendar users to your shared calendar to allow multi-user editing or viewing.   Calendar administrators may add users individually to the calendar or import a list of users.

What is a calendar user?
Users have a password to the calendar and may do the following:

  • edit all events or selected calendar categories
  • view private calendar categories
  • view event private notes
  • receive event announcements and reminders, as well as RSVP

Step 1:  Go to Admin Menu > Users & Subscribers >

To add a user, click the  [Add User] button.
To edit a user, click the edit link next to the user’s name.

add-edit-calendar-users

 


 

Step 2: Enter the user’s information.

Add your user’s first name, last name and email address.  We recommend that you “Let user create their own password,”  but you can also create a password for a user by choosing “create a password now.”

create-user-password

You may re-invite a user to create a password via the “pending users” tab, if they missed the first email.  Don’t worry, these pending users will still receive event emails and newsletters that you send out.

Email Us if your user does not have an email address, you can use a username instead.

Quick Tip: If you are not ready to invite your user to the calendar,  select “Create a password now” and create a temporary password.  You can edit the user and send login instructions later.

 

Step 3:  Set user editing permission (optional)

You can give a user permission to add/edit events in the calendar.    Here are the levels of user editing permission:

Owner – this calendar administrator who created the calendar.  Owners can add/edit events in all categories and edit all calendar options located in the Admin Menu.  The owner  cannot be deleted but can be edited.

Administrator – User that can add / edit events in all categories plus edit all calendar options located in the Admin Menu.  Administrators may add users and categories to the calendar.

Category Manager – User that can add and edit events for one or more assigned categories.  Managers cannot access the admin menu.

Self-Book – Special user that may add & edit only their own events and not another user’s events.  Must turn on “D. Self Booking” setting in specified categories.

View Only– User with no editing permissions checked.  This user may login to view private calendar categories and private notes.  This user may not edit the calendar, with one exception – if  “D. Self Booking” is turned on in particular category.

 


 

Step 4:  Assign to Email Group (optional)

Email groups are email lists inside your calendar.  Email groups make it easy to email reminders, newsletters,  announcements to a particular group of people.

A user may belong to 1 or several email groups.

add-user-to-email-group2

You can create email groups in the Users & Subscriber > Email Group tab.

 


 

Step 5:  Save

Save user.  Next, you’ll see this new user appear in the user grid with status “OK” and user type reflecting the editing permissions that you set.

 

Email Us if you have any questions at all.  We are here to help.