Using the Calendar (Visitor)


Main Navigation Bar Buttons

Login: Users of the calendar must login by entering their Email Address (or Username) and Password for access to certain features. (See Calendar Login and Logout)

Search: Allows you to search for calendar events.

Print: Provides a printer-friendly version of the current calendar view, Month, Week, Day or List. (For best results, it is recommended to print a Calendar in “Landscape” mode. We recommend setting other browser print options for best results. (See Printing Calendars)

Export: Allows downloading of calendar events in different file format for use with other programs such as Microsoft Outlook, Google, MS Excel, etc.
Note: This button may not be available to visitors depending on option settings. (See Exporting Calendar Events)

Help: Clicking on the help button opens this online help window providing information about the current page. Use the Previous Topic button to return to a prior help page. Use the Help Contents button to view a list of Help topic links. Use the Email Help button to go to a form to submit a help request to support staff.


Additional Controls

Note: Some of the following features may not be available, depending on the options set by the calendar administrator.

Previous Month Mini-Calendar: Click on the mini calendar to go to the previous month.

Previous Arrow (left arrow): Click here to go to the previous month, week, or day.

Today: Click here to go to the current date.

Next Arrow (right arrow): Click here to go to the next month, week or day.

Go To Date: Click here to open a mini-calendar where you can select a date and immediately go to that date.

Next Month Mini-Calendar: Click on the mini calendar to go to the next month.

Select Category: Select from the category list to only show events in the selected category. Select “All” to show events in all categories.

The Admin Menu > Options screen has several options to control the category feature such as not showing the category selector, not showing the “All” category selection, selection of multiple categories, and enabling mirror categories.

If the mirror category option is enabled in Options then events mirrored in the selected categories will also be displayed.

Select Location: Select from the location list to only show events occurring at the selected location. Select “All” to show events in all locations. Only locations saved as reusable locations apply to this feature.

Select View: Click on the appropriate button to display the calendar in month, week, day or list view.



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Calendar Login And Logout


Calendar users are required to login to the calendar by clicking the login button on the gray calendar navigation bar. Enter your user email address (or username) and password to view private events or edit the calendar.

Calendar visitors may not login to the calendar, and can not add, edit, or delete events. They can view events that are marked public, but may not view private events.

1. To login, enter your Email Address (or Username) and Password and click login.

2. If you wish CalendarWiz to remember your login information and Password the next time you visit using the same computer, click “Remember me.”

3. If you forgot your Password, click “Forgot it?” and follow the directions. Your login information will be sent to you via email.


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Adding and Editing Categories – Public and Private

Adding and Editing A Calendar Category Icon

Adding and Editing A Category – Public and Private


Edit categories to set specific options for each category in your calendar. Review options below.


Category Name, Font & Colors

Name: Enter a new name or modify the existing name.

Text Style, choose the category’s text font, style, size and color.  All events in this category will be displayed on the calendar using these styles.

Legend Color, Click on the color picker square to select a color for the category’s legend. The legend will appear before each event in this category.

Note: If the category color are not showing when you are printing the calendar click here for printing tips


Viewing Permissions

You have three options to set viewing privileges for a category and it’s events.

A. Public, viewable by all calendar visitors with access to the calendar. Selecting this option makes the category a public category that anyone with a browser and a link to your calendar may view events assigned to this category.
B. Private, viewable only by logged in users. Selecting this option allows all users with a valid email address (or username) and password login and view this category and its events.

C. Selected Private, viewable only by selected logged in users. Selecting this option restricts viewing of the category and it’s events to a select list of users. This category will be hidden from all other vistitors and users except managers of this category and calendar administrators.

Select Users Allowed To View Events In This Category

When you check option C. “Selected Private” a list appears to allow you to choose which users are allowed to view this category. It is recommended that you create your calendar users first. Then create your categories and assign the viewing privileges to the selected users.

To choose a user, simply highlight each user by clicking on their name.


Special Editing and Viewing

D. Self Booking
, allow logged in users to add events in this category but only edit events they create. Selecting this option allows logged in users with viewing permission for the category to create events, but only edit or delete those events which they create. This is a way to let individuals to add and edit events but not change events created by others. For example, booking rooms.

E. Disable Filtering. Selecting this option causes events in this category to always be in view even when another category has been selected for viewing.  Users must have permission to view this category for this option to have an effect.


Prevent Double Booking Events

F. Prevent double booking events, in this category. Selecting this option prevents any event in the category from overlapping times with other events in this category. This is useful for setting up categories that represent resources to be used by only one event at a time. For example, conference rooms, vehicles, athletic facilities, etc. or when managing a person’s schedule.

G. Ignore double booking in past, when saving events (recommended) This option is only used in conjunction with Option F. and turns off checking of past events for conflicts. This is useful when you turn on prevent double booking for a category that already has past events. It assumes there is no need to resolve conflicts in the past.

Note: Options F and G are frequently used with Option D to provide a self service resource booking calendar. This way users are allowed to book their own events but not have them conflict with other user bookings.


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