Suggest Event Form with Saved Locations

We’ve just released the option to add saved locations to your Suggest Event Form!  Communities, churches, and schools that use saved locations to reserve rooms or facilities have requested this option for some time.

Why is this exciting?  Adding a saved locations drop down list to the form makes it easy for calendar visitors or community members to request a room or facility for their event submission.  Events submitted through the suggest event form will still require admin or manager approval.  To take advantage of this new option, you will need to update your Suggest Event Setup.

saved-locations-dropdown-suggest-form

 

 

Here’s how it works…

 

Step 1:  Be sure to enable the Suggest Event Form

Go to Admin Menu > under the “Apps” section > Suggest Event > Suggest Event Setup tab >

Check to “Enable Suggest Event Form” and optionally check “Show Suggest Button in Calendar Menu.”  If you want to hide the event contact section, you may uncheck the “Show Event Contact fields” option.

enable-suggest-event

 

In the image below, you’ll see where the suggest button appears on the calendar menu.  Also note that we’ve customized the button text.

 

reserve-room-custom-buttom-text

 

Step 2:  Select the Saved Locations you’d like to include in your form.

Check the saved locations that you would like to appear in the suggest event form.
The free-form location fields are included by default; but you may hide those fields by unchecking “Allow free-form locations.”  Optionally, you can require selection or entry of a location.  If you don’t have saved locations in your calendar, you can add saved locations by going to:
Admin Menu > Locations > Add

select-suggest-locations

 

Step 3:  Save & Preview Your Form

Save and Preview Form Buttons are located at the bottom of the Suggest Setup screen.  Save changes and then click to Preview Form.

save-preview-buttons

 

As always, we welcome your feedback and are happy to answer any questions you may have.  Email us at support@calendarwiz.com

Suggest Event Form

The “Suggest Event Form” allows community members or clients to submit events to your calendar for approval.  Suggested events must be reviewed and approved by a calendar administrator or manager prior to appearing on the calendar.

Our customers use this form in a variety of ways.  For example, communities and online magazines love the suggest form because their members can contribute to the calendar and share events; whereas churches and schools use the form to manage work-flow for room reservations and event requests.  Small businesses allow clients to request an appointment date and time via the form.

The Suggest Event Form is included in every CalendarWiz plan at no additional cost.

 

suggest-event-form-example

 

 

Here’s how it works…

 

Step 1:  Enable Suggest Event Form

Go to Admin Menu > under the “Apps” section > Suggest Event > Suggest Event Setup tab >

Check to “Enable Suggest Event Form” and check “Show Suggest Button in Calendar Menu”

enable-suggest-event

 

Step 2:  Select Who Approves Suggested Events

The “approvers” are calendar administrators or category managers that have permission to review, edit, and save suggested events AND also receive email notice when an event is submitted via the suggest event form.

You may select from the “Who should approve suggestions” drop down options or override those settings by picking specific email address(es) than receive suggest event notices.

 

Step 3:  Set “Reply To” Email Address

When a person submits an event through the suggest form, that person will receive an email acknowledging their event request.  The “Reply To Email Address” that you pick is the email address that person will reply to with questions or additional details after they submit their event, etc.

 

Step 4: Select Suggest Form Categories

Select the categories to appear in your form – you must pick at least one category.   Optionally, you may *require selection of a category so that events go to specific category managers and the “let calendar administrator assign a category” will disapear.

select-suggest-category

 

Step 5: Select Suggest Form Saved Locations

You may include a list of your calendar’s saved locations in your suggest form.  This option is very helpful when using the form to help manage room or facility reservations.

You may also allow a free form location to be submitted.  Optionally, you may *require that a location is selected or entered into the form.  More Info on Suggest Event with Saved Locations.

 

select-suggest-locations

 

Want to hide all the location fields?  No problem, just unselect all saved locations and uncheck the “allow free-form locations” option.  Click Save.

 

Step 6: Customize Button Text and Form Text

Customize the button text as well as the header, footer, and success message text in your form.

customize-suggest-text2

Step 7:  Save & Preview Your Form

Save and Preview Form Buttons are located at the bottom of the Suggest Setup screen.  Save changes and then click to Preview Form.

save-preview-buttons

Step 8: Optionally, embed your Suggest Event Form into your website

Copy and paste a snippet of JavaScript or link directly to the form by URL.

 

Step 9: Review and Approve Suggested Events via Review Events Tab

review-edit-save-suggest-event

 

 

As always, we welcome your feedback and are happy to answer any questions you may have.  Email us at support@calendarwiz.com

Add a Quick Event

It’s quick and easy to add events using our Quick Event editor, seen below. To add events that repeat or require additional details, check out the Full Event editor.


Here’s how it works….


STEP 1: Select Event Date

Click a calendar day cell or click the + to add an event on that day. You may also click the [+Add Event] button at top of calendar and select a date using the mini calendar date picker.

Quick Tip: You may change your date picker format to Day/Month/Year by going to Admin Menu > Options > Advanced tab > select the “31/12/2017” date format > Save

 

STEP 2: Choose Your Event Time

Select a standard time from the drop down list or type an event time. To quickly type a time just type ‘9a’ for a 9:00 AM event or ‘955a’ for 9:55 AM.
Other time options include the all day event or no end time event. No end time events only display a start time on the calendar.

quick-event-timepicker-specific

 

Quick Tip: When you select a start time for an event, the end time jumps ahead by some increment of time. You can change the “jump ahead” increment (e.g. 1 hr, 30 mins, etc) by changing the span of time between your calendar’s default start time and default end time. Go to Admin Menu > Options > Advanced tab.


Step 3: Select Category & Saved Location

You must select a category and optionally select a saved location for your event.
Learn more about categories.
Note: Quick event will not include a location drop down if there are no saved locations to your calendar.

quick-event-category-location-select
Quick Tip: Add saved locations to your calendar by clicking the gear next to the location drop down or learn more about using saved locations for room booking.

 

STEP 4: Use Quick Links to Full Editor tabs

Click a “quick link” to go to a full event tab. Quick links allow you to quickly add a repeating event, reminder/invite, description or private note.

quick-event-quick-links

Please let us know if we can answer any questions at all. Email us at support@calendarwiz.com