Quick Start Guide for administrators

Our online calendar makes it easy to share your calendar on your website or members of a group or organization.

This guide will help calendar administrators and owners quickly optimize calendar set up to meet your organization’s needs.   If you haven’t already, we welcome you to take a free 30 day trial.

Get Started For Free

 Here’s list of topics covered in this guide:

Add Events

Add events using the Quick Event or the Full Event editor.  Between them both, you’ll find everything you need when adding events.

  • Quick Event: click the + in a day cell or the [Add Event] button.
  • Full Event: click + to add an event and then [More event options…] button to open the Full Event editor. Review the tabs at the top of the Full Event editor to get an overview of its powerful features.

Delete or Edit events by clicking the (edit) link next to an event

Learn More in this article

What is a Category?

We use categories to group events into separate calendar views as well as control if events are public or private.  For example:

Schools might create categories for academics, athletics and administration (private category).
Businesses might create all private categories for staff vacation, marketing, and staff meetings
Churches might set up categories for mass schedule,  church hall bookings and clergy appointments (private category)Learn how to prevent double booking here

Make a category public to allow any calendar visitor to view its events or make a category private to require login to view its events.

Admin Menu > under calendar settings > Categories > click Add > select font styles, legend colors & public or private > Save

Note: you may edit and rename the “General” category.

Upcoming Events List

Our upcoming events list and mini calendar web plugins can be customized and added to any web page. Adjust colors, styles, and text and save. Next, simply copy and paste JavaScript code in your web page editor. Events automatically update in the upcoming events list as you update your calendar. To learn more click go to:

Admin Menu > under website plugins >Upcoming Events List

More info on adding an upcoming events list to your web page:
Learn more in this article

Add Calendar to Your Website

Below is the standard calendar link to add to your website. Be sure to replace “yourcalendaridentifier” with the unique calendar identifier name.


Our website integration tool makes is easy to create code and customized links to add your calendar to your website.

Admin Menu >  under Website Plugins > Website Integration

For more information:
Learn more in this article

Room or Facility Booking

Prevent double booking of rooms, facilities, staff schedules, etc. by using our
conflict prevention features in categories and saved locations.

Options also allow users to make self-service reservations of conference rooms and resources.
To learn how to set up a scheduling or reservation calendar, follow the link below:
Learn more in this article

Mobile App

Mobile App allows administrators and permitted users to view, add, and edit events via a Smartphone browser, including iPhones, Androids, Blackberry and Windows phones. To access the mobile app, simply open your phone’s browser and enter your calendar link:


Select Mobile view when prompted. For more info on mobile and sync options:
Learn more in this article

Users & Subscribers

Share your calendar by adding users and subscribers.  Both users and subscribers can receive event Reminders, Announcements & Email to List newsletters as well as RSVP to events.

Here’s how users and subscribers are different…



  • Have a password to login to calendar
  • Add & edit events in all or part of calendar
  • View private categories and private notes
  • Belong to your calendar email list
  • Signup for email list by website form
  • View public calendar categories only

Click Admin Menu button > under calendar settings > Users & Subscribers > Add >
Click for more info on managing users and subscribers.

Upload Documents & Images

It’s easy to add an image or attach a document to an event.

Learn how to add images:

Learn how to attach files:

Set Calendar Options

Set calendar-wide options that affect how your calendar operates. Review the Basic, Advanced, Expert, Social Media tabs to optimize your calendar set up to meet your needs.

Click to go to Admin Menu > under calendar settings > Calendar Options

Change Calendar Colors

Customize calendar colors to match your organization’s website or brand.  Use the Calendar Colors tool to customize your own colors or select a color scheme from the Themes.

Go to Admin Menu > under Branding & Calendar Colors >

  • Calendar Colors: select a theme or insert any colors you like.  Let us know if we can help you match your website’s color scheme.
  • Logos: upload graphics or images from your computer to display as logos in the calendar headline.
  • Reminder Email Template: customize event reminder colors and text styles

Email Marketing with Email to List

Send beautiful engaging email and newsletters to your calendar users and subscribers.
Our Email to List feature makes it easy stay in touch with your audience.

Learn More About Email to List >>

If you have any questions, contact us via email at support@calendarwiz.com


The CalendarWiz Team

New Interface Design Rollout

You may have noticed that CalendarWiz has been making some changes recently.  These enhancements have included new social media links, a quick add event feature, and a new advanced event editor.

These and future changes are driven by your requests, new technology and to lay a foundation for future developments such as subscriber emailing and event registration.  These and other enhancements will be delivered in a series of integrated releases over the coming months.

Enhancements include:

One purpose of this blog is to inform you about product enhancements before they arrive and to provide a way for you to tell us about your experience with the new features and interfaces.  Your feedback has been a very important part of our success and is appreciated.

Thanks for your continued support!

Mike Hommé
Director of Product Development

Calendar Enhancements Are Headed Your Way

Dear Customers,

This Monday, March 3rd, 2014, you’ll notice some reorganization and enhancements being made to the top section of your calendar. These changes won’t affect calendar operation and don’t require any action on your part.

Let’s take a look at some of the improvements you’ll likely notice right off the bat.

Login button is now located to the far-right of your calendar’s gray navigation bar.

The login button has been relocated

Once you login to your calendar, a new Logged in Navigation Bar appears just above the gray bar. Here you’ll find the Add Event and Admin Menu buttons. The Logged in Navigation Bar is visible only to logged in calendar editors and not visible to calendar or website visitors.

New Logged in Navigation Bar

Export, iCal/RSS and Suggest an Event forms have been redesigned and no longer open in new browser window. This change will eliminate the risk of browser pop-up blockers preventing your visitors from accessing these cool features.

We’ve also relocated the iCal/RSS feed  as a button on the gray navigation bar to make it easier for visitors and users to subscribe to your calendar.

Redesigned calendar forms

The Go To Date button has been redesigned and now opens quickly, instead of opening a new window.

New Go to Date picker

If you use our Suggest Event feature, you’ll notice that the Logged in Navigation bar will now include a red label indicating the number of “new” event suggestions. Click it to manage your suggested events as you always have.  Only logged-in administrators and permitted logged in managers will view the suggest event label.

New location for Suggested Events

Login screen has also been redesigned.

Login screen redesign

All calendars will be upgraded on March 3rd 2014.

These updates come to you at no additional costs or fees, and no action is required on your part. As always if you have questions, comments or feedback in general, please drop us a line at support@calendarwiz.com or leave a comment below.

Thanks for reading, and don’t forget to mark your calendar!

Mike Hommé
Director of Product Development