How to import events from Outlook calendars?

You may import a limited number of events into your calendar to assist in the conversion from a previous calendar or to synchronize with another calendar.  Events must be in Comma Separated Values (.csv) format file on your computer.

Prepare File For Import

1. Open Outlook and go to calendar view. 
2. From the File menu, choose "Import and Export...". 
3. Choose "Export to a file" and click Next. 
4. Choose "Comma Separated Values (Windows)" and click Next. 
5. Choose the calendar folder and click Next. 
6. Browse to location for saving file and click Next. 
7. When you see "Export appointments from folder: Calendar", click Finish
8. Your file will be saved to the location on your computer.

Before uploading, prepare your import file on your computer. Your import file must contain column headings in the first row similar to Microsoft Outlook Calendar export format.  Remaining rows must contain valid event data.

Required Column Headings:

1. Subject Event title with maximum of 255 chars
2. Start Date Start date in mm/dd/yyyy format
3. Start Time Start time in hh:mm format with am or pm
4. End Date End date in mm/dd/yyyy format
5. Start Time End time in hh:mm format with am or pm

Optional Column Headings:

1.  All Day Event Contains TRUE for all day event, FALSE for timed event
2. Meeting Organizer Contains text information on meeting organizer
3. Categories* Calendar category text with maximum of 150 chars (see note on categories)
4. Description Description text with maximum of 5000 chars
5. Location Location text with maximum of 1000 chars

 *Note: Categories are used to group events into separate calendar views.  Categories in your import file that match exactly with existing calendar categories will place events in those matching categories.  Categories that are not already in your calendar will be imported as new categories.  The total number of existing plus new categories cannot exceed the total number of categories allowed for your calendar subscription.  Trial calendars are limited to three categories.  Contact support@calendarwiz.com for more categories.

Locate Import File For Upload

Click on the Browse button to display the file locator window.  Use this window to locate and open the import file on your computer.  The path to the file will then be shown in the space below.

Upload Import File

Click the upload button below and your file will be uploaded to your calendar.  The upload may take a few moments depending on the size of your import file.

After uploading, your imported events will be displayed for your approval. If acceptable, you can then proceed with importing the events to your calendar.

Problems With Import

After uploading you may see warnings and problems identified with you import file.  Warnings will not prevent you from importing your events but should be reviewed to understand how these will affect your imported events.  Problems identified will prevent you from importing your events and must be corrected in the import file before you can proceed.  Some typical warnings and problems are:

WARNING (able to proceed after review)

1. Text fields are too long and will be shortened on import
2. Invalid date or time, this event will not be imported
3. Event missing category, category selected in drop down will be used
4. New category found and will be added to calendar

PROBLEM (not able to proceed with import)

1. Maximum categories exceeded for this calendar
2. Required heading missing on first row of file
3. Maximum number of events exceeded

If you continue to have any problems with importing an event file please send an email to support@calendarwiz.com